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Creating WHS Management Systems

A Work Health and Safety Management System is the methodological system used in addressing an organization’s work and safety measurements.

Structural Components of WHS Management Systems

The very framework that organizations use in implementing their work, health and safety measurements is the WHS Management Systems. The following are some of the main components required in achieving legislation conformance of the framework:

1. Rules and policies that specifically address the management and organization’s commitment in implementing crucial work, health and safety in the workplace.
2. Documented roles, responsibilities and accountabilities.
3. Document control and review.
4. Communication and consultation strategies.
5. Proper supervision that ensures the safety of all the workers.
6. Relevant induction and training programs.
7. Records and registers.
8. Documented statements and procedures relevant to work safety.
9. Purchasing control.
10. Assessment of the workplace where all hazards are identified, risk levels are defined and methodology for control is inspected.
11. All hazards, near accidents, incidents and official accident reports; these should be recorded, investigated and analyzed.
12. Precise measurement, monitoring and evaluation of the implemented work, health and safety management system.
13. Work health and safety programs that the organization plans to implement.
14. Work health and safety systems review by the management itself; this includes all audits from internal and external parties.

When all these components are in place, the numerous individual work health and safety issues are properly addressed within the framework. Goals and objectives are required when an organization implements their own WHS management systems within an achievable timeframe.

Documentation

Remember, all WHS management systems have to be officially documented; the documentation can be done while the system is implemented or well before the beginning of the implementation. Waiting for the system to be fully implemented before documentation begins presents risks and that is is the health and safety of workers or the lack thereof; the lack of supervision and control will result to injury and other unwanted outcomes while documentation takes place.

Size and Complexity of the System

The size and complexity of the organization or business’ WHS management system depends heavily on the size and complexity of the business or organization itself. The WHS management system’s content depends on a handful of factors like how the business operates, the nature of the operation and how exactly it is managed.

Larger organizations might need to address other specific issues like insufficient confined space entry and height safety management that smaller businesses do not address because of the very nature of the work that they do. Keep in mind that legal requirements for businesses are generally similar across the board but the WHS management system is required and will only differ in needs and framework.

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